Managing Tasks in Forever ✱ Notes

MahmoudFahiem

I know it will be overwhelming managing tasks in a note-taking app like Apple Notes but for simplicity I want to do so. since I use Apple Notes as a note-taking and a calendar app and since Bullet Journaling suggests adding tasks in your daily logs, I want to manage also my tasks in Apple Notes. So how would you do so for quick and project tasks (if I use a note for each project that links to all related project notes)?

GAH

MahmoudFahiem Hi, here is a link to a video that may help you. The site is New Perspectives and he has a good take on managing tasks in Apple Notes. https://youtu.be/7oJfDB33Dmo?si=E8uefZPK8dPfbodT

GAH

MahmoudFahiem I am interested to know how you have your Calendar set up in Apple Notes if you want to share.

shokk

GAH Interesting! I can already see using a shortcut to copy sections of the previous day's ToDo to roll into the next day's list so nothing is left behind. This is very GTD (https://gettingthingsdone.com/) so there are already a lot of resources out there for ideas on how to work with this.

MahmoudFahiem

GAH I use the journal suggested by Forever ✱ Notes framework as a Calendar

MahmoudFahiem

shokk I have found, using other notes to manage tasks sperately is overwhelming. As suggested by Bullet Journaling Approach, your tasks are part of your day, So I add tasks in my today’s note and at the end of each day, if a task is completed I wil leave it at that day. If not I will move it to to the next day, or the month note (monthly log) (optionaly you can add → to the task and leave it while copy-pasting it to perserve the task history) for project tasks I have found its easier to move the task to the project note as all project resources and notes are found (linked) there

![](blob:https://forum.myforevernotes.com/d0aecdfe-42e4-4a5a-a7c1-0c204678ec50)

![](blob:https://forum.myforevernotes.com/39cc2d6a-b9a2-4e2f-a5d1-3048554145dc)

Matthias

MahmoudFahiem please try uploading the images again. It should work now.

MahmoudFahiem

MahmoudFahiem ![](blob:https://forum.myforevernotes.com/7c7c7e23-f190-41f3-8ded-aa5eeb2e4e46)

![](blob:https://forum.myforevernotes.com/89566301-7b31-4cd6-b3e5-0ca1fa66f324)[URL=https://i.imgur.com/kIxoqWn.png]

GAH

Matthias I want to post a screen shot from Apple Notes. I have it saved to my photos… how do I post that picture here?

AnneVoss

I have a ShortCut that will find all notes that have the tag #todo in them.

Then it reads the text until it finds the text for an open checklist items.

This shortcut will then enter text behind the open mark as the subject of the task in Apple Reminders. Like "O Create the document for Abigail" will end up in the inbox as a task "Create the document for Abigail".
It also does some checking for the tags on the notes and certain specific (groups of) tags will be transferred to the Reminders app.

For the last part the ShortCut changes the #todo tag to a #reminder tag

There is still a bug in it that the first Unchecked list item will never get send to Reminders and I can't find it.

For me this works well enough at the moment.

joaoalm

AnneVoss could you share the shortcut?

MahmoudFahiem

AnneVoss You are saying that daily logs are for quick tasks only and at the end of the day we should sync it with a task manager?