How can I extract open tasks from several notes?

thomas_h · 2025-06-27T19:59:30+00:00

Hello, I've got a Smart Folder for my current projects. Inside every project is a section "Inbox" with tasks. These tasks are the next steps to progress th...

CatarinaDK

Could this be what you are looking for @thomas_h ?

https://www.icloud.com/shortcuts/eab2c4e475f44bdb9196383790af0aa2

thomas_h

CatarinaDK Thank you very much this really seems to be exactly what I am looking for.

I've never seen such a complex shortcut before, let alone understand it.

CatarinaDK

thomas_h

It’s a bit slow but it works here with my (only) 553 notes, and probably slower when more notes. The shortcut is a bit like my Start My Day shortcut, just with a a different outcome 😉

thomas_h

CatarinaDK

I've noticed something here that I can't understand.

If the folder selection is a ‘normal’ folder, the shortcut works.

However, if the folder selection is a ‘smart’ folder, only the note with title is created.

CatarinaDK

thomas_h

A smart folder is based on tags and therefore not a normal folder - so you have to set it to tags and then tags again. List all your Smartfolders below each other, with the corresponding tags

thomas_h

@CatarinaDK

OK, I could have thought of that myself. 🙈

Nevertheless, it is strange that you can select the SmartFolder if it is then ignored.

What I have noticed is that the headings are formatted differently.

Not so important to me, as this overview is only temporary, but I wanted to let you know.

And again: thank you very much for this comprehensive shortcut.

CatarinaDK

thomas_h

Your welcome 🤗

Yes it it is strange that one can select it, but the outcome is nothing.

Thanks for the feedback about the formatting - it’s strange though- because the only formatting for the heading is ## for heeding - would you mind trying to ad one more # (it makes the heading smaller - just so see if all the headings stays the same?

thomas_h

Whether ‘##’ or ‘###’ the result remains identical.

Very surprising.

CatarinaDK

thomas_h

It have to be a bug - because it doesn’t make sense. I’m sorry that it doesn’t look good but at lest it works. Maybe it one day works 😉

CatarinaDK

thomas_h

OK, I have fund another way - it works here with me 😉

Ad ** before and after and a space between.

thomas_h

@CatarinaDK

At least it is now standardised. 🤓

I think it's better than before. 👍🏼

Swampcat

Shaun

Can’t figure out what the next to last step is. The shortcut just chokes on the “unknown.” I think I can fix if, if I only knew what it calls. Running iPad os 18.6.2

« Previous Page